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The basics of operational leasing
Operational leasing is a flexible structure that allows companies to rent vehicles and other assets long-term without acquiring ownership. It is a common solution in fleet management because it makes company expenses predictable, reduces internal administrative tasks, and provides the opportunity for flexible usage of assets.
Contract
Within the framework of operational leasing, a rental agreement is established for a fixed period, typically 3-5 years. During the lease, the lessor remains the owner, so the lessee does not have to assume the long-term financial obligations associated with the eventual purchase of the vehicle or equipment. At the end of the contract, the lessee returns the asset to the lessor or may negotiate a new rental agreement for a different vehicle. The contract also specifies the rental fee, usage conditions, and management of maintenance and insurance costs.
Asset management
One of the main advantages of operational leasing is that the lessor is responsible for maintenance and insurance of the vehicles. This means companies do not need to account separately for maintenance costs, as these services are included in the rental fee.
As a result, companies can reduce internal administrative tasks and focus their resources on developing their core activities.
VAT characteristics
In operational leasing, VAT management offers favorable conditions for companies. Since the lessor owns the vehicle or asset, all related costs (such as leasing fees, maintenance costs, insurance) are accounted for in their name. The input VAT on the down payment and monthly rental fees can usually be deducted from the company’s expenses in proportion to the company’s use, enabling cost savings for the company.
Overall, operational leasing is an ideal choice for companies seeking flexible, cost-effective, and administrative-friendly fleet management solutions.
During the rental period, companies can use the assets without investing significant amounts in vehicles and can minimize ownership-related risks. Additionally, through VAT management, operational leasing offers advantageous tax options.
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The basics of operational leasing
Frequently asked questions
What is included in the rental fee?
- The basic vehicle rental fee, covering the fundamental costs of vehicle usage.
- Full maintenance service, ensuring the vehicle is always in proper condition for use.
- Seasonal tire sets (winter and summer), including the procurement of premium quality tires matching the mileage, as well as their repair, storage, and valve replacements.
- Mandatory liability insurance (KGFB) and damage coverage service (CASCO).
- Company car tax/vehicle tax.
- 24/7 assistance service to ensure our clients always receive quick and reliable help.
- Use of the MOL MyCarius digital administration system, which simplifies and makes the administration process more clear.
Optional elements include:
- Replacement vehicle service, ensuring our clients’ mobility even in case of vehicle breakdown.
- Driver service, handling the transportation of vehicles to and from maintenance on behalf of our clients.
- Optional deductible GAP insurance,
- fuel card procurement and management,
- and also GPS service.
What happens, if I exceed the mileage specified in the contract?
MOL Mercarius provides transparent terms throughout the contract period, with details of mileage overrun outlined in the framework agreement.
If the specified mileage is exceeded, the client is required to pay a pre-determined overrun fee. To avoid this, we recommend that our clients carefully assess their expected annual mileage before signing the contract. Additionally, we offer the possibility to modify the mileage during the contract period.
Does the contract include insurance premiums?
Yes, the contract includes the mandatory liability insurance (KGFB) as well as the damage coverage service (CASCO). Additionally, the deductible GAP insurance is available as an optional add-on, which can also be incorporated into the monthly fee.
What happens if the rented car breaks down?
Could there be unexpected costs that I haven't anticipated?
Clients using MOL Mercarius contractual packages will not face unexpected costs.
Any additional expenses can only occur due to circumstances beyond our control, such as CASCO deductibles, fines from traffic violations, or charges resulting from changes in legislation or taxes.
These possible costs are clearly outlined within the limits set in the contract.
What unexpected costs may arise when returning the vehicle?
What is the minimum rental duration for a vehicle in this scheme?
What is the maximum rental duration for a vehicle in this scheme?
What maintenance services are included in the contract?
Based on our rental agreement, all operating costs are covered, without exceptions or clauses.
- Regular maintenance: Scheduled periodic services, which are due based on mileage or specified time intervals.
- Tire replacement: Changing tires during seasonal shifts.
- Unscheduled repairs: Within our rental scheme, extraordinary repairs refer to service events beyond the standard factory-recommended revisions. MOL Mercarius goes beyond factory specifications by considering actual operational experience and expected costs.
Minor repairs:
- Bulb replacement
- Refilling fluids
- Windshield wiper replacement
- Battery check/replacement
- Key and battery replacement
Major repairs:
- Brake issues
- Air conditioning failure
- Fluid leaks
- Suspension problems
- Unusual odors or noises
As part of our service, we offer an optional replacement vehicle for our clients, which is available throughout the entire duration of the repair. This ensures that clients do not need to wait at designated service centers and eliminates the need for separate arrangements or negotiations regarding vehicle handover.
Do I have the option to purchase the vehicle at the end of the rental period?
Our retired, well-maintained vehicles from the fleet are transferred to the Mercar Használtautó dealership (Mercarius Mercar Kft.), where there is an opportunity to purchase the vehicle. If requested, we can flexibly accommodate our clients’ preferences and can also discuss the possibility of buying the vehicle before it officially arrives at the dealership. Thanks to this, the previous user of the vehicle can purchase the car at market price outside of the usual process.